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    # Instructions For Authors 
Manuscript Submission And ...  |  Preparation of Manuscript |  Appendix I |  Checklist | Reference style (PPS) | Download Instructions


The Indian Journal of Dermatology, Venereology, and Leprology is a bimonthly peer-reviewed open access journal that publishes articles in the field of dermatology, leprosy and sexually transmitted diseases. It is the official publication of the Indian Association of Dermatologists, Venereologists and Leprologists but accepts articles from around the world. The journal is published in print as well as an electronic version and is indexed with PubMed and Science Citation Index Expanded (SCIE). The journal charges no fees for submission, publication and processing. All articles must be submitted online. Articles are accepted in the following sections (all word limits exclude abstract and references):

  • Reviews: Systematic critical assessments of literature and data sources of about 3000 words should be submitted only after consulting the Editor regarding the subject. Add an unstructured abstract of 290 words, with key words.
  • Original articles: This includes reports of trials, studies of diagnostic tests or surveys that are up to 2500 words in length. Please include a structured abstract (including 5 headings: Background, Aims, Methods, Results, Conclusion) of not more than 290 words with 3-5 key words. The article should include an introduction, methods, results, discussion, acknowledgement if any, and references. Double blind controlled trials must conform to the revised CONSORT statement available from http://www.consort-statement.org. Registration of clinical trials is desirable. Permission from ethics committee/ Institutional Review Board (IRB), is mandatory for all studies as are statement of sources of support and conflict of interest. IRB approval must be mentioned in the “methods” section of all manuscripts. Short reports of preliminary studies may be submitted in the category of Brief Reports.
  • Case reports:Reports of an unusual manifestation of a disease or a new disease (1000 words and up to 10 references) should be submitted with photographs. An unstructured abstract of not more than 190 words should be submitted along with 3-5 key words. The article should include introduction, case report(s), discussion and references.
  • Images in clinical practice: This is being re-positioned as a section dedicated to images of dermatological conditions with the primary emphasis on picture quality. Good images of both rare and not-so-rare conditions may be submitted. If more than one image is considered necessary to illustrate the condition, a collage of not more than 2 images may be submitted. Original unpublished, high resolution images of not less than 300 dpi and file size not more than 4MB will be considered for publication. The text should consist only of a descriptive legend, complete in itself and should not exceed 100 words. Adequate evidence for the diagnosis from clinical, laboratory and other data should be enclosed with the submission, though it will not be published. No references are required. Manuscripts submitted in this section can have up to three authors.
  • Letters to the Editor: These should normally be no more than 750 words in length, may have up to 5 references and a maximum of three photographs. There are no sub-headings within the letter. No abstract is required.
  • History: An article (up to 2500 words in length) on the history of dermatology, skin diseases, sexually transmitted infections or leprosy, also a biographic account of a historic or noteworthy figure in dermatology, venereology and leprosy. No abstract is required.
  • Residents’ page: Short articles (up to 1000 words) that are educational for postgraduates or help improve their learning skills or ability to perform in examinations would be considered. No abstract is required.
  • Focus: Short reviews (up to 1500 words) on instruments, equipment, drugs or procedures of current interest may be submitted after consulting the Editor on the selection of subject. No abstract is required.
  • Viewpoint: A perspective of 500-1000 words length with 0- 5 references on matters of interest to readers may be submitted. The author may express his or her opinion without complete documentation. No abstract is required.
  • Quiz: Classical cases with one to three good photographs will be considered. A short history, examination and investigation findings (up to 150 words) should be followed by the answer in the form of the diagnosis and a short review of the condition (up to 500 words and up to 5 references), with additional photographs if necessary.
  • Net section: Articles may be submitted for online publication only. Submissions should be formatted as for the corresponding sections in the print version (see above). Only the title, credits and an abstract (where applicable) of the article will appear in the print version of the journal while the entire article will be available online at the journal site www.ijdvl.com Online only articles are indexed in PubMed.
  • Current best evidence: This section will include clinical and research abstracts from the published literature of interest to readers. Anybody interested in contributing to this section may contact the editor.
  • Announcements: Announcements (up to 100 words) of conferences, meetings, courses, awards, and other items that are likely to be of interest to readers should be submitted with the name and address of the person from whom additional information can be obtained. Paid half page insertions are allowed from IADVL members only.
  • Book Review: Please send two copies of the book you wish us to review, along with a print or high resolution digital photograph of the front cover, to the Book Review Editor (postal address available from the editorial office).
  • Supplements: Supplements undergo peer review and are processed in the same fashion as regular submissions to the journal. Enquiries about proposed supplements should be directed to the editor before submitting material.

For formatting your articles, have a look at the recent issue of IJDVL.
 

  # MANUSCRIPT SUBMISSION AND TRACKING   Top
Type the manuscript following the instructions mentioned below under ‘Preparation of manuscript’ and submit it online through the web-site http://www.journalonweb.com . All manuscripts received online are automatically acknowledged by e-mail which mentions tracking article number for future reference. In case you do not receive acknowledging e-mail, please resubmit the article. Do not send articles by e-mail or post. The progress of a manuscript through the editorial process can be subsequently tracked by authors on the web-site. The copyright form, covering letter and other documents mentioned in Appendix I below should be uploaded as supplemental files at the time of submission or therafter when requested. Do not send any material to the Editorial office.

Manuscripts are sent to peer reviewers without revealing the identity of the contributors. Some papers are rejected after the editorial review when editors deem that the paper is not appropriate for this journal. Authors may suggest the names and e-mail addresses of one or two reviewers who have experience in the subject of the submitted manuscript but who are not affiliated to the same institute as the authors. Authors will be informed about the reviewers’ comments and acceptance or rejection of their manuscript once these are received, usually within eight to ten weeks. Galley proofs will be e-mailed to the corresponding author and need to be returned within three days. Corrections received after that period may not be included. The editors reserve the customary right to style, to abridge the article to ensure clarity and conciseness and to decide the time of publication. There are no charges for submission and publication of manuscripts, including colour images. Reprints are not free and should be requested in a reprint request form that will be sent with the acceptance letter.

 

# Preparation of Manuscript   Top

Manuscript in incorrect format may result in rejection. Manuscript text should be submitted in word (.doc), rich text format (.rtf) or PDF (.pdf) format.

  1. Please be consistent. The same elements should be keyed in exactly the same way throughout the manuscript
  2. Prepare the manuscript using MS Word, Times New Roman 12 font, with double line spacing for A4 size paper with a 1 inch margin on all sides.
  3. To change paragraph in text, press ENTER. Do not indent the paragraph by pressing TAB.
  4. The space bar should only be used as a word separator. Use TAB when indenting paragraphs or separating columns in tables.
  5. Enter only one space after the full-stop at the end of a sentence.
  6. Do not use the lowercase l for 1 (one) or the uppercase O for 0 (zero)..
  7. Do not type headings or any other text in ALL CAPITALS.
  8. Do not use the software’s facility for a header, footer or footnotes.
A manuscript should be divided into the following two files:
  1. First page file: This document should carry 1. Title of the article; 2. Short running title of not more than 90 characters; 3. Names of all contributors (first name, middle name initial, and surname in that sequence), highest academic degrees, and their professional affiliations; 4. Word count (text only, exclusive of title, abstract, references, tables, and figure legends); 5. Number of figures; 6. Number of tables; 7. Statement of conflict of interest; 8. Sources of support if any; 9. Address for correspondence - the name, address, phone numbers and email address of the corresponding contributor and 10. Acknowledgment if any. The corresponding author should promptly inform the editor of any change in e-mail id or mailing address. You may include covering letter here after the title page or upload it as supplementary file.
  2. Article file: This should have the main article manuscript without any identifying information about authors or their affiliations. The article file should have sections of Abstract, Key words, Introduction, Methods, Results, Discussion, References, Tables, Illustrations (drawings only; do not embed the images in the text file as these have to submitted separately online) and Legends for illustrations in that order. For detailed information, please refer to the website www.ijdvl.com or the issue of January 2011.

Download a PowerPoint presentation on common reference styles and using the reference checking facility on the manuscript submission site.

Tables: Authors should exercise particular care in the preparation, notation and description of tables and figures. Tables should be included in the article file document. Make self- explanatory tables that do not duplicate the text. Number tables in Arabic numerals consecutively in the order of their first citation in the text and supply a brief title for each. Place explanatory matter in footnotes, not in the heading. Explain in footnotes all non-standard abbreviations. Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote. For footnotes use the following symbols, in this sequence: *, †, ‡, §, ||, **, ††, ‡‡

Illustrations:

Sketches/flow diagrams should be included in the article file document (MS Word). Clinical and histopathology photographs should be uploaded online simultaneously at the time of submission of the manuscript (after scanning if printed) as JPEG files preferably of a size less than 4MB each. Please follow necessary instructions on the journal website. Type legends (maximum 20 words) for illustrations/figures using double line spacing. Use Arabic numerals for numbering illustrations which should be referred to in the text as "Figure...". For histopathology photographs, please mention the magnification scale and the method of staining. Legends should also be incorporated in the article file after the references. Illustrations must be cited in the text and numbered in the order of mention.

The IJDVL reserves the right to crop, rotate, reduce, or enlarge images to an acceptable size.

For clinical photographs, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph. If a figure or table has been published before, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for such figures.

Please note that the high resolution images (resolution not less than 1200 X 2400 pixels and preferably of the JPEG type, at least 1 MB in size, maximum of 4 MB each) can now be uploaded at the time of original submission itself. If images submitted at the time of original submission are of low resolution, on acceptance of the article, high resolution digital images (resolution not less than 1200 X 2400 pixels and preferably of the JPEG type, at least 1 MB in size, maximum of 4 MB each) can be uploaded in the pre-acceptance phase. 

 


References:

In citing other work, only references consulted in the original should be included. Use the sequential numbering system. Personal communications should not be cited in the reference list but may appear parenthetically in the text. Arrange the reference list in the sequence in which the references are first cited. In the text, references cited should be superscripted and should appear on top of the line after the punctuation. Check all references for accuracy and completeness.

The journal follows the Vancouver system of references.

Format for references:
List the first six authors followed by et al. List the Surname, followed by the initials, for each author; the title of the paper; journal title (abbreviated according to the style of Index Medicus [ www.nlm.nih.gov ]; in case the journal is not listed in the Index Medicus, the full journal title should be given); year of publication; volume number; first and last page numbers. Please observe the interpunctuation most carefully.

Examples of references:

For journal articles:
Sehgal VN, Srivastava G, Dogra S. Adult onset pityriasis rubra pilaris. Indian J Dermatol Venereol Leprol 2008;74:311-21.

For books:
Hunt TK, editor. Wound healing and wound infection: theory and surgical practice. New York: Appleton-Century-Crofts; 1980.

For chapters in books:
Lever WF, Schaumberg Lever G. Pityriasis rubra pilaris. In: Lever WF, Schaumberg Lever G, editors. Histopathology of the skin. 7th ed. Philadelphia: JB Lippincott; 1996. p. 176-8.

For electronic media:
Bhatia A, Prakash S. Topical phenytoin for wound healing.Dermatology Online Journal. Available at: http://dermatology.cdlib.org. Accessed November 3, 2004.

Abbreviations: Abbreviations should be avoided in the title and abstract. A term or a disease must be spelt out at first mention, with the abbreviation following in parentheses in the text file.

N.B. In case of any doubt, please refer to ‘Uniform requirement for manuscripts submitted to biomedical journals’ at the web page www.icmje.org or in the Annals of Internal Medicine (Ann Intern Med 1997; 126:36-47) for more detailed guidelines.  
# Appendix I   Top
Covering letter and other documents: A covering letter (signed by all authors), stating the title of the paper and the following points, and accompanied by the relevant documents, wherever applicable should be submitted as supplemental file at the time of submission.

Authorship:
All the authors have contributed enough towards this publication to justify authorship criteria.

Copyright:
We transfer all copyright ownership of the enclosed manuscript to the Indian Journal of Dermatology, Venereology, and Leprology if it is accepted for publication.
We warrant that this paper is original and has not been in part or in whole simultaneously submitted to or published in another journal. It may be downloaded from the website, printed, duly filled, scanned (reduced to a size less than 400 KB for uploading) and uploaded directly from the “Article cycle” in the author’s manuscript submission area.

Sources of support:
For studies, add 'This study was supported (or not supported) financially or otherwise (specify) by ………………………………….'

Conflict of interest:
There is no conflict of interest of any of the authors with the results of this study. In case conflict of interest exists, please elaborate.

Ethics committee / Institutional review board's permission:
We also declare that the study was assessed and approved by the institutional ethics committee / institutional review board and that the letter of approval is available with us for examination. Please attach a copy of the approval letter. A scanned copy of the same can be uploaded as supplemental file.

Permission:
Copy of permission(s), if any, to reproduce published material is enclosed. A scanned copy of the same can be uploaded as supplemental file at the time of submission.

Patient's consent:
The patient's consent to use photographs that may reveal the identity of the patient is enclosed. A scanned copy of the same can be uploaded as supplemental file at the time of submission.  
# Checklist for submission of articles to IJDVL   Top

For online submission:

  1. Prepare first page file as per instructions to authors
  2. Prepare article file including legends to photographs. Do not include author names or affiliations or correspondence address in any part of the article file.
  3. Label digital images or scanned photographs- as jpeg or tiff files of less than 4MB each.
  4. Register as an author at the web-site www.journalonweb.com/ijdvl (not needed if you have registered earlier).
  5. Follow instructions for submission in your work area.
  6. Fill up the copyright form, and upload the same from your website area.

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Click here to download instructions

 

These ready to use templates are made to help the contributors write as per the requirements of the Journal.

Save the templates on your computer and use them with a word processor program. 
Click open the file and save as the manuscript file.

In the program keep 'Document Map' and 'Comments' on from 'View' menu to pageSubigate through the file. 


Download Template for Original Articles/ABSTRACT Reports. (.DOT file)

Download Template for Case Reports.  (.DOT file)

Download Template for Review Articles.  (.DOT file)

Download Template for Letter to the Editor.  (.DOT file)

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Online since 15th March '04
Published by Medknow